Records Management Overview

We File offers secure storage for your business files while providing easy access when you need it.
Expert personnel help you meet your legal and ethical responsibilities to safeguard your own information and that of your clients throughout the life cycle of the record. We provide confidential, secure document storage that meets the highest requirements for record handling.

We File provides:
• Fast, 24/7 access via the web, phone and fax
• Records indexing and retrieval at the box, file, or document level
• Highly secure transportation and destruction services available as needed
• Classification, retention and destruction management per customer schedule
• Management reporting to ensure compliance, monitor services and control costs
• Supplies to support the proper inventory control
• Expert account staff available to help you manage records consistently

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.



We File offers secure storage for your business files while providing easy access when you need it. Expert personnel help you meet your legal and ethical responsibilities to safeguard your own information and that of your clients throughout the life cycle of the record. We provide confidential, secure document storage that meets the highest requirements for record handling.

Inventory Control & Easy Retrieval
• Our highly organized record center provides quick and accurate retrieval of your information, with 24-hour emergency access.
• Our account managers will fully train your staff to utilize the storage services while providing all supplies required.
• The Chain of Custody protocol allows you to limit access to your data to select individuals in your company. Client approval and signature verification before document release is just one more way that we can protect you.
• Easy retrieval via call, fax or Internet reduces wait time and eliminates lost productivity due to searching for records.
• We guarantee 100% accurate inventory of your records and data.
• Barcode technology and a thorough electronic audit system provides activity updates.
• We provide door-to-door secure pickup and delivery of your records with drivers who are extensively trained and thoroughly screened.

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.



Know the Exact Location of Every File The storage of your information in a secure location is an important first step in document management. Indexing is an equally important step to insure that your records are organized in a manner that makes them easily accessible. A report is created listing every file within a box. You pick the file key words, we complete the data entry.
Indexing services provide an electronic technique that utilizes a key word sorting scheme. This gives you the ability to request information quickly and efficiently by pre-selected key words such as a client name or file/account number. It also allows you to segregate your information by department, which augments allocation of costs based on usage.

Indexing by specific file within a box can be performed in our record center. We have indexing professionals who can perform the service at a cost that can quickly be recouped through reduced file processing costs. We can update your current database so that it interfaces with your records management software. This will support total tracking of your company files no matter where they reside.

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.



We File implements a total records retention program. Our Total Recall software will track a document's retention based upon the date you apply to the box on the New Box Input Form. We File can deliver a comprehensive program consistently across multiple locations. When a document's retention is met, the client's authorized person will be notified. Upon receiving a written signature confirming the destruction of the documents, our sister company, Lone Star Shredding & Document Storage industrial-quality shredder can handle even large shred orders quickly to meet destruction deadlines.

We File provides:
• Fast, 24/7 access via the web, phone and fax
• Records indexing and retrieval at the box, file, or document level
• Highly secure transportation and destruction services available as needed
• Classification, retention and destruction management per customer schedule
• Management reporting to ensure compliance, monitor services and control costs
• Supplies to support the proper inventory control
• Expert account staff available to help you manage records consistently


Learn more about the benefits and contact us to utilize our records management expertise to your advantage.



We clean out garages, attics, and self-storage units!
Our information management experts can custom design a solution to meet your specific information needs. We handle every process for you from supplying boxes to packing the boxes, labeling each box with a barcode, completing the New Box Input Forms to indexing every file within a box. Archiving business records has never been more organized!

Many clients dread clean outs of self-storage units, attics and garages. But with our focused staff and expertise, we can accomplish the project in half the time it would normally take. Highly trained personnel will arrive at the scheduled time and place with supplies and transportation. Files will be carefully packed, boxes will be barcoded, and forms completed - ready for entry into storage.

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.



Secure Transportation: We File provides door-to-door secure pickup and delivery of your data with drivers who are uniformed, trained and thoroughly screened. Clients specify which employees may retrieve/request specific data through the 'Chain of Custody' protocol. Retrieval requires client approval and a signature.
Drivers undergo rigorous training and testing, plus complete background checks to ensure careful handling and nondisclosure of your sensitive data. We provide efficient on-demand delivery of your documents.

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.